From an Experienced Byron Bay Celebrant
What questions to ask your wedding celebrant?
Hi, I’m Heidi Robertson – a Byron Bay-based wedding celebrant servicing the Northern Rivers, Tweed Coast, Gold Coast, Brisbane and Sunshine Coast. With 14 years of experience as both a celebrant and wedding MC, I’ve guided hundreds of couples through unforgettable ceremonies.
If you’re planning your wedding and wondering what to ask a potential celebrant before booking, this guide will help!
Why Is Choosing a Wedding Celebrant So Important?
When you imagine your big day—dressed up, standing beside your partner, surrounded by loved ones—it’s easy to forget that there’s someone else standing up there too: your celebrant.
But here’s the thing: your celebrant isn’t just a legal requirement (though yes, we’re legally necessary if you want to get married in Australia). We’re also the voice of your ceremony, the storyteller of your love, and the person who sets the tone for the entire day.
Unless you’re planning a quick legals-only ceremony, your celebrant plays a huge role in how your wedding feels.
What Does a Celebrant Actually Do?
A wedding celebrant does much more than handle paperwork.
We support you in the lead-up to the wedding, help you navigate the legal process, and craft a ceremony that reflects your relationship—your humour, your shared memories, your vibe.
No two couples are the same. That’s why I’ll never deliver the same ceremony twice. Whether you’re Harry and Jo with 300 guests and a shared dream to sail the world, or Sam and Bill with 5 kids and a low-key backyard celebration, I’ll make sure your ceremony feels uniquely you.
And that starts with me asking the right questions of you. But what should you ask of me?
What to Ask a Wedding Celebrant Before Booking
Here are some key questions to ask when meeting with a potential celebrant:
✅ Are you available on our wedding date?
This is the first thing to check. If I’m not available, I can refer you to a network of trusted celebrants across Australia.
✅ Can we meet first with no obligation?
Most celebrants, myself included, offer an obligation-free chat (online or in person) to see if you “click.” Book a meet and greet here.
✅ Are you a civil or religious celebrant?
In Australia, you can choose a civil celebrant (non-religious) or a religious one. I’m a civil celebrant, and you can always ask if this isn’t clear on someone’s website. You can also check the official list of authorised celebrants here.
✅ Do you have reviews or testimonials?
Reading real feedback from other couples is a great way to get a feel for your celebrant. Here are my Google Reviews if you’d like to see what others have said.
✅ How would you describe your ceremony style?
Some celebrants are very formal. Others are quirky, loud, super traditional, or relaxed. I describe my style as warm, relaxed, light-hearted, and respectful. I love a good laugh, but I never forget the gravity of the commitment you’re making.
(Check out the video on my services page to see my vibe for yourself!)
✅ What’s your process for writing our ceremony?
Make sure your celebrant takes the time to understand your relationship and customises the ceremony script. Ask how they incorporate your story, preferences, and values.
✅ Do you help with vow writing?
Many celebrants offer support with this—whether that’s examples, templates, or helping you write them from scratch. I love helping couples craft vows that feel authentic and meaningful.
✅ Are there flexible options for ceremony content?
Want to skip or tweak traditions? Include your dog or your kids? Say your vows privately instead of in front of everyone? A good celebrant should offer plenty of ideas and alternatives.
✅ How do you decide what to wear on the day?
Ask whether your celebrant coordinates with your colour scheme or dress code. I always make sure I blend in beautifully with your overall aesthetic.
✅ Is a rehearsal included?
If a rehearsal is important to you, check whether it’s included in the celebrant’s fee or available as an add-on.
✅ Do you charge for travel?
If your ceremony location is outside their standard area, ask if travel fees apply.
✅ Can you recommend other wedding vendors?
Celebrants often have a strong local network. I’m always happy to share my list of trusted wedding vendors.
✅ How do you handle important ID documents?
A professional celebrant should treat your personal documents like passport or birth certificate copies with care and privacy. I keep all documents secure and confidential and delete any copies or photos once I have submitted your legal paperwork.
✅ What are your fees and what’s included?
Ask for a clear breakdown of what’s included. Some celebrants charge extra for travel, vow support, or rehearsals. Don’t automatically go for the cheapest option—your ceremony experience is worth the investment.
Final Thoughts
A great celebrant will make your wedding ceremony unforgettable—setting the tone for your day, making guests laugh and cry, and helping you feel completely present in the moment.
I’d love to be that celebrant for you.
Feel free to get in touch to book a chat, ask more questions, or see if we’re a good match!
